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Policies

General Rules

  • No food or drink in the library. This includes water bottles.
  • Cell Phones MUST be silenced.
  • When you exit the library, please take all your things with you.
  • Please do not reshelve books, leave them on the return carts instead.
  • Keep noise to a minimum and maintain a quiet atmosphere. There is a group study room available if a space for quiet discussion is needed.
  • Respect for patrons, staff, and the collections should be maintained at all times.
  • No flash photography is allowed in the library. Cell phones may be used to photograph books (without flash) within the limits of Fair Use. If photography becomes disruptive a staff member may request that you stop.
  • Follow the PFIC dress code: “Faculty, staff, and students are expected to dress in a manner appropriate to the religious and professional character of the Dominican House of Studies environment. Shorts, t-shirts, tank-tops, faded or torn jeans, and other such casual wear is not permitted.”
  • Please adhere to the Library’s copying and copyright policies when making photocopies or scans. Do not copy or scan fragile books.

Visiting Privileges

During posted library hours the library is open to:

  • Faculty, staff, and students of the PFIC
  • DHS residents and short term guests of the priory
  • WTC members with institutional ID and current, signed borrowing forms on file
  • HELIN members with institutional ID
  • Faculty, staff, and students of the Institute for Psychological Studies with institutional ID
  • Faculty, staff, and students of the Notre Dame Graduate School of Christendom College with institutional ID
  • All visiting Catholic clergy, religious, and seminarians
  •  Members of lay Fraternities of St. Dominic
  • Special guests with written permission of the librarian

Having visiting privileges does NOT automatically confer borrowing privileges.

All visitors must present their ID card to the circulation desk staff.

Others interested in using the Library may apply in writing for access on one of the following bases:

  • Visiting Scholars will be admitted as a courtesy for specific, short-term research.
  • Patron Membership may be granted to clergy, religious, and academics, who may borrow up to five items at a time. There is a fee of $50 per semester.
  • Guest Membership may be granted to others who wish to use the Library without borrowing privileges. There is a fee of $25 per semester. Guests may not use the Library during PFIC exam and reading periods

Due to our size and space limitations, the number of Visiting Scholars, Patron, and Guest memberships is limited. Applications are considered on a first-come, first-served basis, and admittance is not guaranteed. Please address correspondence to the Librarian, Dominican Theological Library, 487 Michigan Ave, NE, Washington, DC 20017, or email  librarian@onlyinharrisburg.com. Include why you would like to use our collections (such as research interest, specific item, etc), when you would like to visit, and for how long.

Borrowing Privileges

Borrowing privileges are extended to Dominican Friars, staff, and students of the Pontifical Faculty of the Immaculate Conception, and faculty and students of the Washington Theological and HELIN consortia.

Only items in the main collection circulate; items in the Reference, Dominican, Dissertation, and Periodical collections are library-use only and may not be checked out.

Renewal Policy

Patrons who need an item longer than the initial check out period may renew an item for an additional loan period according to their patron type.

  • Patrons may renew an item 2x themselves through the My Library Account link on the Discovery catalog page or by calling, emailing, or stopping by the circulation desk.
  • Due to the long nature of our loan period for most patron types, a 3rd renewal will only be granted if a patron brings in the items they wish to renew for a condition check.
  • Renewals will be refused if another patron has placed a hold on the item.

Recall Policy

You may request to recall an item by calling, emailing, or stopping by the circulation desk and speaking with a librarian. Recalled items will be held at the circulation desk for up to 5 business days for pick up.

  • The recall policy applies to all users. It is strictly enforced and is in effect all year long including breaks, sabbaticals, vacations, etc.
  • All checked-out items may subject to recall at any time.
  • Please ensure your contact information with the library is correct.

Fines and Fees

  • There is a fee of 25¢ per day for overdue books; maximum of $5.
  • Fees may be paid in cash at the circulation desk or by credit card via the online “Make a Payment” form. Please be sure to select “Library fee” on the drop-down menu.
  • Books overdue for more than 30 days may be declared lost and billed to the patron’s account.
  • Books determined to be damaged may be charged to the patron upon return of the materials. If you discover a damaged book, please bring it to the attention of a staff member immediately.
  • Patrons are responsible for the cost of replacing lost or damaged books, as determined by the library, plus a processing fee of $20.00 per item.
  • Non-payment of fees may result in the loss of library privileges.
  • Please ensure your contact information with the library is correct.

Copying, Scanning, and Printing

The library offers printing, copying, and scanning services to its patrons for a fee:

  • Black and White: $0.10/page
  • Color: $0.15/page

The library also has a Scannx Scanner, which may be used to make digital copies at no cost. Sessions are limited to 45 minutes at a time.

国产偷拍视频Some things to keep in mind while copying or scanning:

  • Some books are tightly bound and it may be impossible to get the entire page to scan. NEVER force a book flat; this will damage the spine, possibly breaking it.
  • The lid on the copier has the ability to pop up to allow for the copying of thicker volumes.

国产偷拍视频Fragile or damaged items should NOT be scanned or copied, doing so may cause irreparable damage.  Books that fall under the category of fragile include:

  • Older editions, pre-1940s.
  • Books with brittle pages or where the edges of the paper are flaking away.
  • Books with broken spines or broken threads.
  • Books with loose pages.
  • Books with red rot (this may get into the copier or stain other items inlcuding clothing).
  • Books with faded or discolored pages; especially those with colored illustrations.
  • Books where the cover has started to separate or the hinges are damaged.

Note: this policy addresses ONLY the physical integrity of the item to be copied; not whether such copying is permissible under copyright. For more information on copyright, see the copyright statement in our reproduction policy below, and read the PFIC’s full Copyright Compliance Policy available online.

Reproduction Policy

国产偷拍视频Under certain exceptional circumstances, the library will provide limited digitization services to its patrons upon request. Requests are evaluated on a case-by-case basis, and reproduction will only be considered in cases where the patron is unable to feasibly make use of the library’s existing print copy, and the item is unavailable through other means. Other factors that will be taken into account when evaluating a reproduction request include: the restrictions of any applicable donor arrangements, the physical condition of the item to be reproduced, the reproduction capabilities of the library equipment and staff, and the requestor’s agreement to the specified terms of use.

Pricing

For reproductions of materials from all collections except 国产偷拍视频the Rare Books and Special Collections, the library adheres to the following pricing schedule:

  • 100 scans or fewer $10
  • 151-200 scans $20
  • 201-250 scans $25
  • 251-300 scans $30
  • 301 or more scans $35

For reproductions of materials in the Rare Books and Special Collections, the library charges $1 per image, delivered electronically in JPEG format (no CD or DVD delivery options are available).

The library may charge an additional fee to those intending to redistribute its reproductions for profit.

Scans are made at 300 dpi to allow the file to be enlarged moderately with minimal risk of compromised image quality. However, because image quality is ultimately a matter of both an image’s resolution settings and its output size, the library suggests that researchers intending to reproduce scanned images provide the dimensions of their intended output when submitting a reproduction request. Requests for higher-resolution images may incur additional fees.

Large or fragile materials may be reproduced via photograph rather than digital scan.

Requests for large quantities of material may incur additional fees and may require special arrangements. The number of scans per request may also be limited at the discretion of the library.

In some circumstances, there might be no charge to members of the DHS community engaged in PFIC business (including teaching and research). Individual requests may be denied and fees may be adjusted on a case-by-case basis.

We attempt to fill requests five to ten business days following receipt of payment, although certain requests may require significantly longer. Requests are answered in the order they are received. If you have any questions regarding your request, contact the library directly at librarian@onlyinharrisburg.com.

Copyright Statement

Materials held by the Dominican Theological Library (both published and unpublished) may be protected by United States Copyright Law as well as by the copyright laws of other countries.

国产偷拍视频Under certain conditions specified in the copyright law of the United States (title 17, United States Code), libraries and archives are authorized to furnish photocopies or other reproductions of copyrighted materials in their collections. One of these specific conditions is that the photocopy or reproduction not be “used for any purpose other than private study, scholarship, or research.” Patrons requesting copies of library material, or who use the library’s equipment to make reproductions, are responsible for adhering to copyright law. If a patron requests and/or uses a reproduction of the library’s materials for purposes in excess of “fair use,” that user may be liable for copyright infringement.

Researchers who wish to use digital cameras or other equipment to photograph items in the Rare Books or Special Collections must gain written approval from the library and will be required to sign a Researchers Copyright Agreement form.

Before including materials from the library’s collections in a publication, patrons must determine whether the work is covered by copyright and, if it is, must obtain permission from the copyright holder to reproduce the material. Publication includes, but is not limited to, print, film, slide presentations, video, television, and electronic transmissions, including transmission via posting on a web site. The user is responsible for securing permission from copyright owners and paying any additional fees they may require. The library will neither facilitate nor execute these requests, nor will it provide publication permission for materials whose term of copyright has expired. The user assumes all responsibility for infringement of copyright or other rights and agrees that Dominican Theological Library is free from liability for any infringement of use by the requester.

The Dominican Theological Library reserves the right to refuse a copying order if the requester does not agree to these conditions, or if, for any reason, it judges that fulfillment of the order would involve violation of copyright law.

Submitting a Request

You may submit your reproduction request:

  • by email to librarian@onlyinharrisburg.com
  • by phone to (202) 655-4654
  • by mail to Dominican Theological Library, 487 Michigan Ave., Washington, D.C. 20017

When using any of these methods, please include all of the following information:

  • The call number for the item you are requesting if it is one you have seen in our Discovery catalog, or any bibliographic information that might help us locate the item if in fact it is in our collection.
  • Your complete mailing address.
  • Your complete telephone number, including area code.
  • A complete email address, if available.
  • An explanation of the intended use of the item, including whether you intend to make additional copies of the images and/or redistribute the images as part of for-profit reproductions (including books, articles, on a website, or other media)

Credit Line

国产偷拍视频When using reproductions obtained from the library in a publication or other form of public distribution, patrons should cite the library as follows:

“Courtesy of the Dominican Theological Library, Pontifical Faculty of the Immaculate Conception, Washington, DC.”

Donations

For information on our donation policy, please see “Does the library take book donations?” under Library FAQ, as well as our Donations page. .

© 2020 Dominican House of Studies. All rights reserved.